The UK General Data Protection Regulation (UK GDPR) ensures a balance between an individual’s rights to privacy and the lawful processing of personal data undertaken by organisations in the course of their business. It aims to protect the rights of individuals about how data is obtained, stored, processed or supplied, and requires that organisations take appropriate security measures against unauthorised access, alteration, disclosure or destruction of personal data.
Young Film Academy is committed to protecting and maintaining this balance between data protection rights in accordance with the UK GDPR. This policy sets out how we handle the personal data of our pupils, parents, employees and other third parties. Changes to data protection legislation will be closely monitored, and further amendments may be required to this policy in order to remain compliant with legal obligations. All members of staff are required to familiarise themselves with this policy and comply with the provisions contained within it.
What is this notice?
We are required by data protection law to safeguard and protect the information we hold about you. This privacy notice outlines the basis on which any personal data we collect from you, or that you provide to us, is utilised by the Young Film Academy.
What is personal information?
Personal information refers to any information that identifies you or relates to you personally. Examples of this include your name, any relevant medical information, and details about which of our programmes you have participated in. Please ensure that you read this privacy notice carefully. If you have any questions or concerns regarding it, do not hesitate to speak to a member of the administration team.
– Your full name
– Your gender
– Your date of birth
– Your home address, billing address, and home telephone number
– Your medical records (including special educational needs, allergies, dietary requirements, and any accidents)
– Your doctor’s name and surgery details (including phone number)
– Your parents’ or guardians’ details, as well as emergency contacts and next of kin
– Any records we need to retain for safeguarding or child protection purposes
– Your agreed marketing and photography preferences
– Your friendship requests within the programme
Young Film Academy (YFA) is the UK’s leading provider of filmmaking courses, filmmaking programmes for schools, community filmmaking projects, filmmaking outreach events and kids film parties to young people aged 5-18. Our mission is to inspire and empower the next generation of filmmakers, providing them with the skills, knowledge and opportunities to bring their creative visions to life.
The Young Film Academy is committed to using your information for the following legitimate interests:
– To ensure your safety and wellbeing, guide your learning experience, maintain accurate records, and promote the objectives of the Young Film Academy.
– To manage any queries or disputes that may arise between you and us.
– To process your order or booking and manage your account.
– To email you with special offers on other products and services and filmmaking opportunities we think you might like.
We will also use the information provided by your parents or guardians as necessary to fulfil our contractual obligations and to offer you the services and information requested.
When we hold information regarding your medical condition or health, this is classified as “sensitive personal data.” As such, we are required to exercise a higher standard of care to ensure that this data is securely protected and does not fall into the wrong hands. We will retain sensitive personal data about you for the following purposes: (a) to meet our obligations under social security or social protection law, (b) to identify medical issues or provide health care, and (c) to protect your vital interests.
We will share information with your parents or guardians as necessary to fulfil our contractual obligations. In the interest of safeguarding and ensuring your safety, we may also share your personal information with members of our team, local authorities, social services, or police if we have concerns regarding your safety.
By attending any course at Young Film Academy, you agree that photographs of you can be used in our marketing materials, including our promotional brochures or website.
You or your parent or guardian do not have to provide us with information regarding your race, religion, or ethnicity if you prefer not to. Should you choose to provide this information, we will only use it to assist with the day-to-day operation of the Young Film Academy and for equal opportunities monitoring purposes. You can request the withdrawal of this information at any time.
Under data protection law, you have the following rights:
– Request access to your personal information (commonly known as a “subject access request” or “SAR”) to receive a copy of the personal information we hold about you and to verify our lawful processing of it.
– Request correction of any incomplete or inaccurate personal information we hold about you.
– Request erasure of your personal information, allowing you to ask us to delete or remove data when there is no legitimate reason for us to continue processing it.
– Object to the processing of your personal information, enabling you to request that we cease using your data.
– Request restriction of processing, allowing you to ask us to suspend processing of your personal information, for example, if you want to confirm its accuracy or clarify the reason for its processing.
– Right to object to marketing. If you prefer that we do not process your personal data for direct marketing, please inform us, and we will ensure that we cease such activities.
– Right to lodge a complaint with the Information Commissioner’s Office (ICO). Although we encourage you or your parents to approach us first with any concerns, you always have the right to file a complaint with the ICO. Their website is: https://ico.org.uk/concerns/.
Young Film Academy would like to send you information about products and services of ours that we think you might like. If you have agreed to receive marketing, you may always opt out at a later date. You have the right at any time to stop Young Film Academy from contacting you for marketing purposes. If you no longer wish to be contacted for marketing purposes, please let us know.
Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.
For further information, visit allaboutcookies.org.
How do we use cookies?
Young Film Academy uses cookies in a range of ways to improve your experience on our website, including:
– Keeping you signed in
– Understanding how you use our website
What types of cookies do we use?
There are a number of different types of cookies, however, our website uses:
– Functionality – Young Film Academy uses these cookies so that we recognise you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
– Advertising – Our Company uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address.
How to manage cookies:
You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.
Young Film Academy will keep your information indefinitely, as long as our services and products are deemed suitable. Once this time period has expired, we will delete your data.
If you have any questions about this privacy notice, please speak to a member of the administration team, or email us via info@youngfilmacademy.co.uk. We will ensure that your inquiry is directed to the appropriate person.
This Policy will be regulatory reviewed, ensuring we stay up to date with national guidance. The most up-to-date version will always be available on our website.
04/03/2025
Signed: Gus Byrne
Designated Safeguarding Lead